Role Overview

The HR Executive will be the first dedicated HR hire at Tecstub reporting directly to the Founder. This is a high-ownership, hands-on role that covers end-to-end HR operations and full-cycle recruitment across entities. You will be instrumental in setting HR processes, strengthening our work culture, and ensuring smooth people operations as we grow.

Key Responsibilities

1. Talent Acquisition & Recruitment

• Own the end-to-end recruitment lifecycle — JD creation, job posting, sourcing, screening, interview coordination, offer rollout, and candidate closure.
• Hire across Tech/IT roles (PHP, Laravel, Python, ReactJS developers, engineers) and non-tech/support functions.
• Build and manage a strong talent pipeline through job portals, LinkedIn, referrals, and other sourcing channels.
• Manage and optimize the ATS for efficient candidate tracking and reporting.
• Collaborate with Founders and team leads to understand hiring needs and deliver on time-to-fill targets.

• Design and execute a structured, engaging onboarding process that makes new hires feel welcomed and productive from Day 1.
• Prepare and manage offer letters, appointment letters, NDAs, and joining documentation.
• Conduct onboarding sessions covering company culture, policies, tools, and team introductions.
• Manage smooth offboarding including exit interviews, clearance checklists, and knowledge transfer coordination.

• Manage day-to-day HR operations including attendance tracking, leave management, and employee records on Keka HRMS.
• Coordinate the monthly salary processing cycle — inputs, deductions, statutory compliance (PF, ESIC, PT), and payout coordination.
• Ensure HR policies are documented, communicated, and consistently followed across entities.
• Handle employee queries related to payroll, benefits, leaves, and HR policies promptly and accurately.
• Maintain up-to-date employee files and ensure compliance with labor law requirements.

4. Work Culture & Employee Engagement

• Plan and execute employee engagement initiatives, team events, celebrations, and recognition programs.
• Conduct regular pulse checks to understand employee sentiment and address concerns proactively.
• Support performance review cycles and help managers with structured feedback processes.
• Act as a trusted point of contact for employees on workplace matters and conflict resolution.

5. Office & Admin Management

• Oversee day-to-day office administration including vendor management, facility upkeep, and supplies.
• Coordinate with building management, IT, and external service providers for smooth office operations.
• Manage office-related procurement and ensure the workspace remains organized and welcoming.
• Support logistics for team events, visitor management, and office communications.

Requirements & Qualifications

• 3+ years of hands-on HR experience in the IT industry, across both HR operations and recruitment.
• Demonstrated experience managing end-to-end hiring for tech roles (developers, engineers) and non-tech positions.
• Prior experience in a startup or small-to-mid-size IT company is strongly preferred.

Skills & Competencies

• Proficiency with Keka HRMS for attendance, leave, and payroll inputs.
• Experience working with an ATS for recruitment management.
• Strong sourcing skills — LinkedIn Recruiter, Naukri, Indeed, employee referrals.
• High ownership mindset — comfortable working independently and taking end-to-end accountability.
• Organized, detail-oriented, and process-driven with the ability to manage multiple priorities.

• MBA / PGDM in Human Resources or equivalent postgraduate qualification.
• Bachelor's degree with a relevant HR certification is also considered.

• A high-ownership, highly visible HR role at a growing tech company.
• Direct reporting to the Founder with real influence over people strategy and culture.
• A collaborative, candid, and learning-oriented work environment.
• Opportunity to build and shape HR systems from the ground up.
• Competitive compensation aligned with your experience and impact.